Privacy Policy

1.1 Information During User Feedback

When you voluntarily provide feedback to us, we may obtain:

• App version number
• System version
• Phone model

1.2 Cloud Speech Recognition and Task Parsing

When you choose and consent to cloud speech recognition or task parsing, relevant audio or recognized text is processed by speech and AI services to produce editable task information. Tasks you confirm and save become your app data; temporary voice input and persistent AI conversation memory have different processing scopes. You can select local recognition and manage cloud voice consent in settings. Local recognition availability depends on your device, system, and language.

1.3 App Crash Information

In rare cases when the app crashes, we will collect:

• De-identified information related to the crash cause

1.4 AI Review and Chat

When you consent to and use cloud AI chat, daily reviews, or weekly/monthly reports, we process your text, relevant tasks and focus records, preferences, conversation context, and necessary service identifiers to generate the response. The backend may retain memory summaries for ongoing conversations and necessary service records; disabling cloud AI does not delete earlier data. Mainland China services mainly use Tencent Cloud and DeepSeek models. Overseas services run on Google Cloud and use OpenCode Go or DeepSeek for relevant AI capabilities; routing can vary by feature and availability. Names or other personal information in your input may be processed with it. Submit only what the feature needs.

1.5 Troubleshooting and Feature Improvement

When you submit feedback or report an issue to us, DottieNote uploads de-identified functional diagnostic information to help us identify and resolve problems and improve feature stability. Any identifiable content is removed or hashed; it is purely technical data and is not used to identify you.

1.6 Website Analytics and Local Preferences

The website stores your language preference and analytics choice in your browser. We load Google Analytics only after you select “Allow analytics,” and use it to understand aggregate information such as page visits, device category, and approximate region. You can withdraw that choice at any time through “Analytics settings” in the footer. Our hosting and security provider, Cloudflare, may also process basic network and technical information required to deliver and protect the website and provide aggregate, cookieless traffic analytics.

1.7 TestFlight Beta Applications

Website test applications collect the email you submit, interface language, and source page. Cloudflare Turnstile helps prevent automated abuse; hashed IP identifiers and browser User-Agent are processed briefly. Applications currently register a waiting-list entry without immediately sending email. The address is used for future test arrangements, necessary notices, and interviews you agreed to.

1.8 App Usage Analytics

The first-use cloud disclosure includes usage statistics. Settings also provides a separate app usage analytics control that you can disable independently. Statistics include feature events, counts, states, durations, and technical information such as version, not task text, original notes, or conversations. Upload also requires consent to at least one cloud feature. When consenting to a cloud feature again, check the analytics choice too. Disabling analytics stops that pipeline and clears its unsent queue, but does not automatically delete server records already processed.

1.9 Service Identifiers and Purchase Verification

Cloud services use pseudonymous device, iCloud account-record, or diagnostic identifiers for authentication, limits, and troubleshooting. Pro purchase and restoration may involve verification of Apple-signed transactions, products, expiry, and related identifiers. We do not obtain your Apple account password or full bank-card information. Hashing reduces direct identification risk but does not make data fully anonymous.

1.10 Apple Reminders

Two-way Apple Reminders sync requires full access. Dottie processes titles, dates, recurrence, completion, and related task information in the dedicated Dottie list and only changes reminders in that list. Turning sync off does not delete existing reminders.

4.1 Data Storage

Core tasks, notes, tags, focus, and planet records are stored on the device by default. If enabled, iCloud sync uses Apple iCloud/CloudKit. Cloud AI also processes the context and memory described in Section 1.4, and necessary records are retained for service operation and entitlement checks. This is not a complete backup of the local database. Uninstalling can lose data stored only locally; check sync or backup before switching devices.

4.2 Data Security

We use device isolation, transport protection, access controls, and applicable storage protections to reduce risk. Cloud processing and device backups each have their own security boundaries. No measure guarantees absolute security; protect your device and Apple account.

4.3 Device Permissions

To provide complete services, this app may request access to your device permissions, including:

• Notification Permission: Used to send you task reminders and notifications.
• Health access: when enabled, focus sessions are written to Apple Health as Mindful Minutes. Version 2.41 does not request health-data read access. Revoke permission in Health or system settings.
• Microphone Permission: Dottie needs to use the microphone to record your voice to create tasks.
• Speech recognition: supports voice input. Cloud processing is described in Section 1.2.
• Full Reminders access: supports two-way sync with the dedicated Dottie list; see Section 1.10.

4.4 Retention and Deletion

We retain beta application emails until beta access and related follow-up are complete, for no more than 365 days, or delete them earlier when you ask us to. Hashed IP identifiers and User-Agent data used to prevent abuse are automatically cleared after no more than 30 days. Website language and analytics choices remain in your browser and can be cleared at any time. Email support@dottienote.com to request access to or deletion of beta application information associated with your email.

Device, iCloud, and Apple Reminders data are managed in their respective locations. Withdrawing consent, cancelling Pro, or uninstalling does not delete all server information. Contact support@dottienote.com to request access, correction, or deletion of information associated with service identifiers, AI memory, or test applications. We process requests according to their scope, identity verification, and applicable legal retention requirements.